Employment Opportunities

Some of the Academy’s benefits:

• Medical (Academy pays 60% of employee only coverage)
  • Aetna Signature Administrators PPO (Standard Plan)
  • Aetna Signature Administrators PPO (Premier Plan)
• Dental & Vision (Academy pays 60% of employee only coverage)
  • Guardian
• Life/AD&D/Long Term Disability
  • $50,000 life insurance policy
  • $50,000 AD&D policy
  • Long term disability coverage
• Tuition Remission
• Continuing Education
• Retirement
  • Employer contribution – 5% of W-2 earnings (no employee contribution required)
  • Auto contributions available
  • Annual retirement education meetings
• Personal/Sick/Vacation days
  • Dependent on faculty/staff position and varies based on number of years of service

Job Summary

The Accounting Supervisor (AS) reports to the Business Manager (BM). The AS is responsible for supervising the day-to-day operation of the Business Office. The AS coordinates the daily work- load of the Accounting Clerk/Purchasing Coordinator. The AS monitors daily cash flows and makes recommendations to the BM concerning management of cash balances. The AS is responsible for payroll and benefits administration; workers’ compensation administration; oversees accounts payable, cash receipts, student billing; posts accounts payable & miscellaneous cash to the GL; petty cash administration and audit support. The AS maintains a personnel file for each employee and oversees individual vacation and sick leave records. The AS acts as primary liaison between the Business Office and Special Events Coordinator. 

The AS will demonstrate leadership by example in communicating effectively with administrators, the internal academic community, staff, and parents.

Primary Responsibilities

• Payroll Administration
  • Request and maintain all new employee forms and documents for payroll.  Obtain a background screening for all new employees and volunteers.
  • Annually prepare/update payroll database using information contained on the salary and compensation worksheet provided by the BM. Update benefit elections, direct deposit accounts and adjust retirement deductions as needed.
  • Validate time sheets on a bi-weekly basis and electronically transmit payroll for processing on a timely basis.
  • Complete payroll journal for posting to the general ledger by the BM.
• Benefits Administration
  • Spearhead the identification, analysis and examination of potential medical, dental, vision, life and long-term disability insurance providers. Prepare comparative presentation for consultation with the BM and make decisive recommendation for selection.
  • Function as liaison with insurance brokers for plan changes, new contracts, etc.
  • Ensure the timely submission of employee enrollment forms and confirm accuracy of billing roster on a monthly basis.
  • Act as point person for administration of 403(b) retirement program.
  • Function as liaison with plan provider and counsel employees concerning plan options.
  • Ensure the timely submission of employee enrollment forms and confirm accuracy of billing roster on a monthly basis.
  • For 403 (b) retirement plan, at fiscal year-end prepare audit summaries to prove liability versus transmission of funds throughout the previous plan year. Work with 403 (b) third party administrator to verify eligibility of employee and confirm W-2 income for employer retirement contribution calculation.
  • Maintain a current and on-going record of accrued, used, and available personal, sick, and vacation days for each employee.
• Workers’ Compensation Administration
  • Be knowledgeable of workers’ compensation law, reporting requirements and procedures. Act as school liaison with insurance carrier.
  • Ensure that on-the-job injuries are reported in a timely manner.
  • Provide insurance carrier with injured employee’s work schedule, pay rates etc., as requested.
  • Work with employees through the worker’s comp process and act as liaison as needed.
• Petty Cash Administration
  • Maintain physical custody of school’s petty cash funds; disburse, monitor, and replenish as necessary.
  • Maintain disciplined audit trail of appropriate requests and required receipts
• Accounts Payable & Cash Receipts Administration
  • Supervise and ensure timely processing of accounts payable and cash receipts.
  • Review accounts payable invoices prepared by Accounting Clerk for accuracy, completeness and appropriate account distribution. Indicate acceptance by approving payment requests and returning for check preparation.
  • Review check register for accuracy and import into the general ledger.
  • Review cash receipts for PayPal, OneCause (special events), and TeamSideline (sports) for accuracy.  Balance with the processing websites.
  • Review cash receipts for accuracy and import into the general ledger. Perform monthly bank reconciliation and present to BM for review and approval.
• General Ledger and Audit Support
  • Regularly reconcile general ledger accounts during the year.  At year-end prepare work papers for audit requests for interim audit and final audit.
  • Prepare workpapers requested by the audit company including payroll and benefit work papers.
  • Prepare retirement reconciliation paperwork for annual audit and review annual required documents (annual notice to employees, 8955, 5500) prepared by Third Party Administrator. Review with BM for signature and filing.
• Other
  • Human resources support for new and current employees.  This includes posting job opportunities on appropriate websites and reviewing/updating job descriptions.  Act as a liaison between candidates and the school.
  • Supervise business support of Country Fair, Golf Outing, Silver Tea, Trivia Night, Chemin de Fer and other fund raising events as necessary.

Required Characteristics

The AS must have love of children and be at ease working in an educational setting. The AS must be firm but flexible; be discrete; be a team member; be able to delegate; be a comfortable communicator; have relational qualities and be a leader who fosters staff development.

Technical knowledge Requirements

• Advanced knowledge of:
  • Generally Accepted Accounting Principles
  • Proficient in Microsoft Office, Word, Excel, Outlook
• Working knowledge of:
  • Inova and Blackbaud-proprietary software for payroll and accounting, preferred
  • Human resources management

Employment Application Form

Teaching Assistant for PK-4 Year-Old Class — The Academy of the Sacred Heart, Saint Charles MO

The Academy of the Sacred Heart, an independent, private, Catholic school in Saint Charles, MO, invites applications for a Pre-Kindergarten teaching assistant for the 2024-25 school year. Ideal candidates should have experience working with young children.

Mission Statement

Rooted in the spirituality of the Society of the Sacred Heart of Jesus (RSCJ) and in the evolving tradition of the Roman Catholic Church, the Academy continues to embrace an educational approach that values the integration of the physical, cognitive, emotional, and spiritual dimensions of our students. From this perspective:

We educate and inspire the heart and mind of each child to become a courageous and  confident leader who knows and loves God and who reveals that love by serving others.

Mission Expectation

Once hired, teachers and support staff are expected to familiarize themselves with and live the Goals and Criteria of Sacred Heart Education.

Other Professional Expectations:

• Have experience working in an early childhood environment.
• Support the lead teacher in instruction and daily responsibilities with the students.
• Demonstrate a sincere desire for working with young students.
• Possess the ability to nurture and support young students as they begin formal school.
• Possess effective classroom management skills.
• Collaborate and plan activities with the lead teacher.
• Work with small groups of students and one on one with students.
• Communicate effectively with colleagues, administrators, and parents.
• Be a collaborative member of a highly professional learning community.
• Commit to ongoing professional development and growth as the position may require.

Application Process:

Interested candidates should complete the online employment application via the Academy of the Sacred Heart-Saint Charles website. As part of the application, please upload a resume, list of references and cover letter addressed to:

Mrs. Marcia Renken, Principal
619 N. Second Street, Saint Charles, MO 63301

Phone: 636-946-6127
Website: ash1818.org

AN EQUAL OPPORTUNITY EMPLOYER

Employment Application Form

Substitute Teacher — Academy of the Sacred Heart, Saint Charles MO

The Academy of the Sacred Heart, an independent, private, Catholic school in Saint Charles, MO, invites applications for a Substitute Teacher in Primary School, Lower School, and Middle School.  Ideal candidates should have a minimum of 60 semester hours from an accredited college or university and a strong desire to work with children. Substitute pay is $100 for a full day.

Mission Statement

Rooted in the spirituality of the Society of the Sacred Heart of Jesus (RSCJ) and in the evolving tradition of the Roman Catholic Church, the Academy continues to embrace an educational approach that values the integration of the physical, cognitive, emotional, and spiritual dimensions of our students.  From this perspective,

We educate and inspire the heart and mind of each child to become a courageous and confident leader who knows and loves God and who reveals that love by serving others.

Mission Expectation

Once hired, Academy faculty members are expected to familiarize themselves with and live the Goals and Criteria of Sacred Heart Education.

Other Professional Expectations

• Demonstrate a sincere passion for working with students
• Maintain a well-managed classroom and positive learning environment
• Follow teacher’s lesson plans in a way that ensures consistency and optimal learning
• Assign classwork and homework in full accordance of lesson plans
• Use a variety of teaching strategies to fit the learning styles of various students and grade levels
• Supervise students in the classroom, hallways, cafeteria, playground/break and during dismissal
• Possess the ability to inspire students to learn
• Utilize and integrate technology to enhance teaching and learning
• Communicate effectively with colleagues
• Possess the ability to inspire students to be in relationship with God and grow in their life of prayer
• Motivate students to live lives consistent with their values and beliefs
• Demonstrate competence in, or desire to grow in, the charism of the Society of the Sacred Heart

Application Process

Please send a letter stating personal interest in this faculty position and a resume to:

Mrs. Julie Saville
Accounting Supervisor/Human Resources
619 N. Second Street
Saint Charles, MO 63301

Phone: 636-946-6127
Website: ash1818.org

 AN EQUAL OPPORTUNITY EMPLOYER

Employment Application Form